If you cannot make your eLearning resource accessible, consider providing an alternative version e.g. an accessible Word document or PDF.
What can I do?
- If you cannot make your eLearning resource compliant to all WCAG 2.1 standards, then meeting as many of the the regulations and recommendations that we have given you at eLaHub.net is a great start.
- Sometimes, however, it may not be possible to make your eLearning resource accessible. For example, if the authoring tool you are using cannot produce accessible content.
- If this is the case, consider providing an alternative accessible version.
- For eLearning resources, an accessible version is most often a Word or a PDF document.
- Unfortunately a Word or PDF alternative does not provide an “equivalent learning experience”. At the very least, however, it does provide the same information that is in the eLearning resource.
- Remember that you must make the alternative version accessible.
- If you are not sure how to make Word or PDF documents accessible, the resources in our Useful links section below will help.
The above guidance is not legal advice on whether alternative accessible versions are acceptable to meet accessibility regulations. See W3C guidance on Understanding Conforming Alternate Versions for more information.
If you provide an alternative accessible version of your eLearning resource learners with impairments can have access the same information as those without.
It does not, however, give them an equivalent learning experience.
Articulate Rise course with accessibility information and downloadable accessible alternative Word document
Alternative accessible version
The accessibility features demonstrated in this Word document are:
- Word’s built in header styles are used.
- Hyperlinks show the purpose of the link not Click here or the full url.
- Hyperlinks are visually clear.
- Colour contrast meets WCAG 2.1 regulations.
- Word’s built in page numbers are used.
Accessible documents useful links
Accessible Microsoft Word
- Microsoft: Accessibility support for Word
- WebAIM: Accessibility guidance for Microsoft Word
- WebAIM: Accessibility guidance for Word 2013
- WebAIM: Accessibility guidance for Microsoft Word 2010
- Vision Australia: Microsoft Word Accessibility toolbar
Toolbar which adds an Accessibility tab to Microsoft Word. This allows you to check many accessibility requirements and also includes a simulated screen reader.
Convert accessible Word to accessible PDF
- Microsoft: Convert Word document to PDF
- WebAIM: Convert Word document to PDF
- Acrobat Pro: Create and verify PDF accessibility
eLahub video explainer
To make a Word document accessible, it can be helpful to understand how it is read by a screen reader.
How the NVDA screen reader reads a Microsoft Word document
Help us to make this page better for everyone in the eLearning community by contacting us with your improvements, examples and suggestions.